Weekly/Fortnightly/Monthly status Report Format

 Here's a guide to creating an effective project status report (Weekly, Fortnightly or Monthly)

Structure of a Project Status Report

Project Title: Website Redesign
Date: June 27, 2024 

Executive Summary

• Brief overview of the project's purpose and objectives
• High-level summary of the current status

Current Status ( Details of Task Accomplished in this reporting Period)

• Progress Summary: What has been completed since the last report?
• Schedule Status: Is the project on schedule, ahead, or behind? Include a timeline if necessary.
  
• Budget Status: Is the project on budget, over, or under? Provide details on expenditures.
• Forecast : Based on the current status
• Achievements List significant accomplishments since the last report., Mention any milestones reached.

Upcoming Tasks (Task planned for the next reporting period)

• Outline key tasks and milestones expected in the next reporting period.
• Assign responsibilities if applicable.

Issues and Risks

• Detail any problems currently affecting the project and the resolution plan
• Identify potential risks and their response  plans.

Lesson Learned 

• Any learning during the reporting period

Sample Weekly Project Status Report

Project Title: Website Redesign
Date: June 27, 2024

Executive Summary

The website redesign project aims to update the company's online presence to improve user experience and increase engagement. This week, significant progress was made in the design phase with initial wireframes being completed and approved.

Current Status ( Details of Task Accomplished in this reporting Period)

• Progress Summary: The design phase is 50% complete. Wireframes for the homepage and main sections have been approved.
• Schedule Status: On schedule
• Budget Status: On budget
• Forecast : Based on the current progress , its seems that the project will complete on time 

Achievements

• Completed and approved wireframes for the homepage and main sections.
• Conducted user feedback sessions on initial designs.

Upcoming Tasks

• Finalize detailed design mockups for the homepage and main sections.
• Begin initial development work on the approved designs.
• Prepare for the next stakeholder review meeting.

Issues and Risks

• Current Issues: Minor delays in receiving feedback from stakeholders. No significant impact on the overall schedule.
• Risk Management: Potential delay in finalizing design mockups due to stakeholder availability. Mitigation: Schedule additional review meetings and set clear deadlines for feedback.

Lesson Learned

• The newly used tool was useful , can be used in future
• Bad experience with a Vendor, not recommend for more work

Project Closure Report

A project closure report marks the official completion of a project and ensures that all aspects are wrapped up properly. It includes a summary of the project's achievements, final deliverables, lessons learned, and recommendations for future projects.

Structure of a Project Closure Report

1. Title and Date

   • Title of the project
   • Date of the report

2. Project Overview

   • Brief description of the project
   • Project objectives
   • Project timeline (start and end dates)
   • Project budget

3. Final Deliverables

   • List of final deliverables and their statuses
   • Any deviations from the original plan

4. Achievements and Successes

   • Summary of key achievements and milestones reached
   • Success stories and positive outcomes

5. Challenges and Issues

   • Summary of challenges faced during the project
   • How these issues were resolved

6. Lessons Learned

   • Key takeaways from the project
   • What went well and what could be improved

7. Recommendations

   • Suggestions for future projects based on this project's experience

8. Stakeholder Feedback

   • Summary of feedback from stakeholders and team members

9. Conclusion

   • Final thoughts on the project
   • Confirmation of project completion

Sample Project Closure Report

Project Title: Website Redesign
Date: September 30, 2024

Project Overview

The website redesign project aimed to update the company's online presence to improve user experience and increase engagement. The project commenced on May 1, 2024, and concluded on September 30, 2024. The total budget allocated was $150,000.

Final Deliverables

• New Website Design: Completed and launched on September 25, 2024.
• User Documentation: Provided to the client on September 27, 2024.
• Training Sessions: Conducted for the client's staff on September 28-29, 2024.

All deliverables were completed on time and within the allocated budget.

Achievements and Successes

• Successfully launched the new website with a modern design and improved user experience.
• Increased website traffic by 30% within the first week of launch.
• Received positive feedback from users and stakeholders.

Challenges and Issues

• Design Delays: Initial delays in the design phase due to stakeholder availability. Resolved by scheduling additional review meetings and setting clear deadlines.
• Technical Issues: Minor bugs during the testing phase. Resolved through rigorous testing and prompt action from the development team.

Lessons Learned

• Effective Communication: Regular and clear communication with stakeholders is crucial for timely feedback and approvals.
• Flexibility: Being adaptable to changes and unexpected issues helps in managing project timelines effectively.
• Thorough Testing: Comprehensive testing before launch is essential to identify and fix issues early.

Recommendations

• Early Stakeholder Engagement: Engage stakeholders early and set clear expectations to avoid delays.
• Enhanced Testing: Allocate more time for testing to ensure a smooth launch.
• Documentation: Maintain detailed documentation throughout the project to streamline the closure process.

Stakeholder Feedback

• Stakeholders appreciated the new design and noted significant improvements in user engagement.
• Team members highlighted the importance of regular updates and clear communication channels.

Conclusion

The website redesign project has been successfully completed, achieving its objectives and delivering all planned outcomes. The project has provided valuable insights and recommendations for future projects. All project activities are now officially closed.